Medical Office Administrator / Clinic Manager

Position: Medical Office Administrator / Clinic Manager

Location: Calgary NE/NW

Hourly/Salary: based on Experience

Date Needed By: Position is closed

We are seeking a positive and goal-oriented clinic administrator/manager to provide excellent customer-service to our internal and external clients and patients. The successful candidate will provide full-range of back-office administrative support. This position reports to the Clinic Director.

Key Responsibilities:

      • Facilitate, in collaborate with the Clinic Director and the Team of Physiotherapist. The coordination of client intake, assessment, and treatment for referred clients. This involves direct contact with clinical staff/assistants, external stakeholders, clients and front staff.
      • Office Duties:
        • Take incoming calls and manage phone system
        • Ensure Daily setup of the office/computers
        • Performed general office duties: handling the courier, incoming mails, faxes
        • Manage Front staff schedule and duties
        • Ensure Security of client files
        • Manage Clinicians schedules
        • Ordering office supplies, medical inventories, kitchen supplies, and any special request
      • Coordinate, in collaboration with the Clinic Director, internal communication via office memos, including property management information when required. The Clinic Administrator liaises with the property manager for day-to-day office issues.
      • Coordinate:
        • Day-to-day Clinic operation
        • Manage incoming/out-going cash flow
        • Direct and check depositing
        • Monthly expenditure and revenue report
        • Payroll and time-sheet
        • Marketing
        • Supervision and multi-operation of clinic

Key Qualifications/Skills/Competencies:

      • Education: recognized community college or vocational college in medical or business administration
      • Experience: minimum 1 year of professional/medical office and customer-service environment
      • Career Level: Experienced
      • Technical: Microsoft office (word, excel, power-point) & must be comfortable using other technical platform – experience with EMR software would be an asset
      • Strong organizational and time management skills
      • Excellent English (verbal & written communication skills) must be able to speak Hindi
      • Exhibit positive service behaviors to both internal and external stakeholders
      • Ability to work well with others
      • Take responsibility for actions and decisions
      • Commitment to professionalism and confidentiality
      • Embrace new ideas and way to do things
      • Detail oriented individual

Only serious and matching applicants may email their cover letter & resume with references to We thank all applicants for their interest but only those selected for an interview will be contacted.


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